The Display View box

This box is used to display just the part of the schedule you are interested in. Fill in what you want to view, and then click on the Display View button.

This can save you time when dealing with a large schedule, particularly if you are using a mobile device. For example, if you wanted to reserve a tennis court for Friday evening, you could hone the schedule down to just that by selecting Friday in the Its Day of Week dropdown menu, and 5PM and 8PM in the Item's Start Time fields. If you decide a temporary view will be of use to you in the future, click on the Save link on the signup page's title line.

Match Criteria

Scheduling Criteria

A view includes the schedule items that match all the entered scheduling criteria: So if none are entered, the full schedule is displayed. Calendar months, grid rows, and grid columns that contain no matches are simply stripped from the display. But if a not-in-view grid cell has to be drawn, an asterisk is displayed in it.

The scheduling criteria you can set:

• Start times(s). For example, if you enter 9AM, items that start at 9AM would match.
• Day(s) of week. For example, if you select Wednesday, items scheduled on any Wednesday in the schedule would match.
• Date(s). For example, if you enter 6/12, items scheduled on June 12 would match.
  Other date formats:
  • You can enter Today-relative days. That is, whenever the criteria is evaluated, it is interpreted relative to whatever day is currently Today. To do this, enter a number: -1 is yesterday, 0 is today, 1 is tomorrow, and so on.
  • You can enter Today-relative months. For example, 0m thru 1m means 1st day of the current month thru the last day of the next month.
  • Setting a date to * sets it to far in the past or future. For example, setting the 1st Item's Date field to 0 and the 2nd to * says to match all items scheduled for today or later.
• Activity info. For example, if you select Warden, only schedule items whose activity is Warden would match. More interestingly, if you select a menu item containing a *, the * matches anything. For example, if you select *,Precinct 1, all schedule items whose activity name ends in Precinct 1 would match.

Notes:

1. If only one field of a date/time row is filled in, the other is set to the same value.
2. If both are filled in, all items in the range match. For example, if you enter both 1PM and 4PM, all schedule items starting anywhere from 1PM to 4PM would match.
3. If an event has sliceable activities, the Start Times row is replaced by an availability-bar-range row. However if you enter just the 1st time in this row, it is processed as if you entered just the first time in the Start Time row.

Item States

Check The item is still available to you if you only want to see not-closed not-full items scheduled now or later.

A regular item is Full if the number of signups at it has reached its Slots Available limit (which includes its waitlist if applicable). (See the next section for what constitutes a Full sliceable item).

Sliceable-Item Criteria

These criteria control how availability bars are rendered and what constitutes a full sliceable item. A sliceable item is considered full if the largest available chunk in its availability bar is shorter than the current service's duration. If there is no current service, each item's shortest service is used instead. Note that Display View's Show Bookability dropdown menu can be used to set the current service.

An item's availability bar range is set to the item's entire range unless you enter both Time Range to Show fields. You enter both to display a shorter bar. For example, if you are interested in just the morning, set them to 8AM and 12, or the like.

Range-to-show times outside an item's range are ignored. If all of them are outside the item's range, a short red bar is displayed when the item is in your view. (Since such items are considered full, they are not displayed when your view excludes full items).

Display of State-Excluded and Role-Excluded Items

Because a grid row or calendar day shows multiple schedule items, excluded items can be in the scope of what is displayed:

• When a state-excluded item's cell is part of a grid, the unzoomed cell displays a dimmed and smaller version of what it would normally display.
• When a state-excluded item is in a zoom or when a role-excluded* item is in a self-signup zoom, zoom "unhides" the item. It also gives the item a gray background, and if a sliceable item, shows its full availability bar.

*(Some groups only allow people to signup for certain schedule items. An item a person cannot signup for is called role-excluded. And zoom works as described to allow users to see all their co-workers).

Schedule Presentation

Layout to Show

Your event staff should provide appropriate ways to view an event's schedule, but you can choose your own views/layouts when desired.

The List layouts are good for smaller or irregular schedules. The Grid layouts are good for dense, repetitive schedules (e.g. reserving tennis courts). The Calendar layouts can help you see the big picture, particularly in long schedules with at most a few schedule items per day.

More specifically, Layout controls how activity names on a signup page are arranged. In the List layouts, each schedule item is one row of a table. You can choose one overall alphabetical list, or one table per day, activity location, or activity project. In the Grid layouts, each schedule item is one cell of a table, and each row contains items with a single date/time. You can choose one overall table, or you can choose to have one table per activity location. In the Calendar layouts, monthly calendars are shown, and you can choose to emphasize different aspects of the schedule:

• You can use no color coding.

  (Since color-coding supplants normal schedule coloring (e.g. highlighting of new signups), choose this option if you need the normal info or your schedule would need too many colors).

• You can make the base name of each activity a different color.
• You can make the location of each activity a different color.

  (If you choose this option, location-less activities are all colored off-white).

• You can make each signed up person have her own color.

  (Such colors are shown in zoomed schedule items only if an admin has setup permanent colors).

TOP-Row Links

These enable you to get to the desired portion of the schedule with one click. If you do not want to waste the space for the TOP row (or whatever), select the No TOP Row option.

The Automatic option is the default and works as follows:

• Calendars always have Month links.
• Activities Listed by Date and Grid of Act Names vs Times have Month links if the view has more than 20 weeks; Week links if more than 20 days; and Day links otherwise.
• Activities Listed by Location and Grid per Location always have Location links, and their max length is 25 letters.

The Automatic policy also applies if the current option does not apply to the current layout. Example1: if you have a by-location layout, the Day, Week, and Month options do not apply. Example2: if you have a calendar layout, all but Month are not applicable.

The other options, when applicable, work as follows:

• Month, Week, and Day force periods of that size.
• Max 10, Max 15, Max 20 cause long locations to be truncated to that length.
• If a small period is used with a long schedule, even a big screen will end up with a top row that wraps to more than 1 line.

When locations in the top row are truncated, the letters before their last Space are stripped whenever multiple truncated locations would be the same. For example, when max is 10, South Precinct 1 and South Precinct 2 would be truncated to South Pre..1 and South Pre..2.

If the first period of a schedule consists of location-less activities or planning activities, there is no good way to name this period. So it has no link, and you use the TOP link to display it. On the other hand, if the top row truly has only 1 period, a link to the end of the schedule is appended.

Some unusual actions change the periods in a schedule in a way that cannot be easily reflected. When this occurs, you need to refresh the web page to see the new top row.

Saving a Temporary View

If you decide a temporary view will be of use to you in the future, make it permanent by clicking on the Save link on the signup page's title line. Once a temporary view has been saved as a personal schedule in this way, you can display it whenever you want:

• On Self-Signup Home, find it in the Schedules column and click on it. (Note: personal schedules are green, and the rest are blue).
• On a signup page, click on the current schedule's on the page's title line and select it.

Managing Your Personal Schedules

This page lists all the personal schedules you have created. From it, you can:

• Show a schedule. This displays the schedule on your signup page.
• Show a temp view/update a schedule's view. This displays the view on your signup page. If you want to update the schedule, click on the Save It link and then on the Save View button.
• Copy/Move a view. This creates a schedule (with the same name) in the indicated event. If the original schedule's event is over, the action is a Move — meaning it will no longer be in the old event afterwards.
• Delete a schedule.
• Rename a schedule.

Notes:

1. Unprivileged users cannot Copy or Move a schedule into an event that is already over.
2. Unprivileged users cannot Rename or Show an event that is already over.