Self-Signup Overview

Choosing to do an activity is always called a signup.

Doing a Signup

Finding What You Want to Signup for

If you are not sure what some activity is about, click on it name. This will display any description that your event staff supplied for the activity.

PRESTO enables you to display different views of an event's overall signup schedule:

• To display a temporary ad hoc view, click on , specify the desired view criteria, and click on the Display View button. For example, check Only match items still available to you to hide the schedule items that you can no longer signup for.
• If an event has multiple schedules, the current schedule's name (left edge of title line) will be a link. To switch to a different schedule, click on this link and select the desired one.
• Note: a summary of the current view is on the right end of the page's title line, after the =

When not logged in, you can see which activities are available, but you cannot do signups. (Note: Available to Some means the event staff has setup qualifications for that activity. If such activities are not shown after you login, then your registration info lacks a needed prerequisite. If you feel you have the needed qualifications, contact an admin person).

Signup Procedure

A signup is started by clicking on an activity's button. The next step is to fill out the form this displays and click on OK**. If you are not sure what to enter, click on the form's Help link. Any help provided by your event staff for entering fields will be displayed.

When PRESTO replies to your signup-form OK click, it replaces the activity's button with your signup's status:

• Signed Up, Reserved, or Booked. The signup is complete, and the activity involves a time commitment.
• Recorded. The signup is complete, and filling out the form was the whole activity.
• Pending. You offered to be a sub or you requested the spot. If your offer/request is later accepted, the signup's status will change to Signed Up.

  Note: if you want to arrange with a particular person before actually asking for a sub, be aware that a zoom shows the people who have pending signups in this color.

When PRESTO replies to your OK click, it also provides a Cancel link or an Ask For Sub link so you can back out if need be. Similarly if the signup form had input fields, it provides an Edit link so you can change values in the form if need be.

If a signup has a Cancel link, clicking on it will delete your signup (unless it is now past your group's Signup/Cancel deadline). If a signup has an Ask For Sub link, its action depends on your group's subbing policy. Clicking it will either: (1) email the scheduler of your need to back out or (2) enable other users to sub in (i.e. do a signup that replaces you).

**After clicking on a Book Time button, you click on the desired time rather than on OK. For more info on booking services, click here.

The Sub-In Subbing Policy

If your group has this policy, everyone else's self-signup page changes after you click on an Ask For Sub link. More specifically, suppose you want a sub for schedule item A:

• If a user already has a pending signup for item A, her signup gets a Sub In link.
• Everone else sees the signup button label of item A change to Sub In.
• Important Note: anyone already displaying signups will not see the Sub In until a refresh/reload of the page is done.

Conversely if you click on item A's Sub In, an exhanced signup form is displayed. The enhancement is that there is a Replacing dropdown menu in addition to the form's usual fields. This menu contains all the people signed up for item A that have asked for a sub. It also contains all your swapping opportunities if any (i.e. options of the form Name-->Item X). In other words, these are the schedule items of yours that an A-sub-asker had done a Request/Can-Sub for. When you click the form's OK button:

• You are given a completed signup for item A.
• The replacee's signup for A is cancelled, and she is emailed a notification.
• If the option you chose in the Replacing dropdown menu was a Swap, your signup for item X is cancelled and the replacee is signed up for it instead.
• If your group has enabled it, you will be emailed the normal self-signup confirmation.

Before asking for a sub, it is prudent to cancel any Can-Subs or Requests you are no longer interested in. Otherwise you could get swapped into a schedule item you no longer want. (Of course, if you setup a swap with a particular person, it probably suffices to have that person do the sub-in immediately after you do the sub-ask).

Types of Activities

There are different kinds of activitites your event staff might make available to you. Activities that are done at the event are described by a date and time. Signing up for such an activity means you are committing to show up at the indicated time.

Event Planning activities have some kind of target date. The basic cases are:

• A "Start by" activity is a position that the staff would like to be filled by the indicated date.
• A "Due on" activity is an action that the staff would like you to complete by the indicated date.
• An activity with a Give Response button and a "Fill out by" date is purely used to gather information. Once you have filled out the questionnaire, no more is expected of you.
• An "Apply by" activity is a request for a range of jobs (e.g. some shift within the following week). If your request is accepted, the assigned job will be added to your list of current activities.

When You Are Done Doing Signups

You can leave the self-signup page whenever you want:

• You can click on the Self-Signup Home link at the top or bottom of the page. This will enable you to view a summary of your signups and the other upcoming events of your group.
• You can Click on the Logout button.